Draft Minutes

Minutes of the Parish Meeting held in the Parish Hall on Wednesday 28th July 2021.

Councillors Present … Ben Thomas (Chairman), Jane Rigler, Ian Garlick, Peter Garratt, Barry Shaw and Margaret Serle. Also in attendance were Ward Councillor Toni Fagan, Mark Hearne (Parish Clerk), Mick Murphy (Footpaths Officer) and one resident.


  1. Apologies for absence – None.


  1. Declarations of interest & written dispensation requests – None.


  1. Minutes of the previous meeting – 19th May 2021. It was RESOLVED to adopt the minutes as a true record of the meeting, and these were signed by the Chairman.


  1. Public Forum
    • The Ward Councillor covered the following issues in her report.
      • Herefordshire Council has achieved a seven-year housing land supply which reduces pressure on development.
      • Following serious issues with Children’s Services in Herefordshire Council an Improvement Board has been established.
      • Serious pollution in the River Wye remains a significant problem. Phosphate testing has been organised by the CPRE. George Monbiot has produced a documentary called Rivercide which highlights the serious issues with the River Wye.
      • Herefordshire Council is £6m over budget on the City Link Road and the Chief Executive has offered an apology.
      • Herefordshire Council has launched a bus survey which people are encouraged to complete.
      • Concerns over the size of the dwelling at Homelands will be raised with the Planning Officer.


  • Views of residents on parish matters – No issues were raised.
  1. NDP – Councillor Serle reported thar the Steering Group met in June 2021 with the Planning Consultant to confirm further amendments to the draft Neighbourhood Development Plan, v2. Appendix B ‘exception case’ had also been written (this explains the approach taken to the delivery of housing). A resident who has recently moved to Orcop Hill was invited to attend as he had valuable information regarding his investigations with DEFRA into the use of cesspools. The Parish Council will be invited to approve a position whereby only existing dwellings will be considered for cesspits provided there is no other viable option. Cesspits will not be supported for new dwelling. Wastewater formed a major part of our discussions, resulting in the Consultant re-writing that section of the plan. The Steering Group has now received the NDP draft v3 from our Planning Consultant. Additional comments are being considered to inform the production of version 4 of the draft NDP. After final approval this will then be submitted to Herefordshire Council for an Environmental assessment. That will take 6-8 weeks.  The next stage will be the public consultation.


  1. Planning – Comments on Planning Applications to be determined by Herefordshire Council.
    • Planning Consultation – 212117 – Holme Cottage, Orcop, Hereford, HR2 8SG. First floor extension over existing ground floor to side/rear extension on footprint of existing conservatory. Following discussion, Councillors had no objections to the proposals set out in the planning application and it was RESOLVED that the Clerk notify the LPA accordingly.
    • It was RESOLVED that the Clerk seek an update from the LPA on the retrospective planning application for the holiday let at Green Lane Cottage.
  2. Finance
    • The current bank balance is £24,419.30.
    • The following payments were approved:
      • Clerk’s salary (June 2021 & July 2021) in accordance with his employment contract
      • PAYE (June 2021 & July 2021)
      • Restoration of Orcop War Memorial – £3,482.99
      • Postage – £7.92
      • Stationery – £19.50.
      • HALC Internal Audit – £240.00
      • DC Gardening Services – £366.00
      • Autela Payroll Services – £50.40
      • Donation to Orcop PCC (summer fete) – £200.00.
    • Financial Monitoring 2021/22 – The Clerk reported that based on the spend to date and extrapolated costs to year end the level of reserves may be in the region of £18k. The Clerk also recommended that consideration should be given to producing a Reserves policy to earmark some of the reserves for a specific purpose.


  1. Lengthsman – No specific issues were raised.


  1. Copywell – Councillor Shaw suggested that the long-standing issue regarding the treatment plant at Wilkes Row may have been resolved although it was reported that a different problem has occurred where a pipe is discharging soapy water into Copywell. Investigations into the problem are due to take place shortly. Councillor Shaw asked about the headwall which had been previously reported to the Locality Steward and it was RESOLVED that the Clerk seek an update on the timing of the remedial work. It was also suggested that the bus shelter would benefit from re-roofing.


  1. Footpaths – The Footpaths Officer reported that a full survey of all the footpaths throughout the parish will be undertaken shortly. Work has been identified on OC16 where it will be necessary to reduce the height of a couple of stiles located on the footpath. The Footpath Officer also reported that he is intending to gather information on the history of Green Lane.


  1. Highway Issues – It was reported that there will be a road closure (Garrendale) during August 2021.


  1. Clerk Correspondence – No correspondence was received but the Clerk mentioned that the local police have asked if the Parish Council have any issues it would like included in the Police Charter.


  1. Matters for discussion at the next meeting – None


  1. Date of the next meeting– The next meeting will take place on the 15th September 2021.







The meeting closed at 20.00hrs