Council Business

Parish Councillors are summoned to attend the Annual Parish Council Meeting to be held on

Wednesday 18th May 2022 which will begin at 19.30hrs. The meeting will be held in the Orcop Parish Hall:



  1. To receive apologies for absence.


  1. To receive declarations of interest & consider written requests for dispensation.


  1. Election of Chairman.


  1. Election of Vice Chairman


  1. To consider the minutes of the previous meeting – 16th March 2022.


  1. Public Forum
    • To receive a verbal report from the Ward Councillor.
    • To receive the views of local residents on parish matters (to be limited to 15 minutes).


  1. NDP
    • To approve the draft NDP and supporting documentation.
    • To approve an application for a further NDP grant subject to eligibility rules.


  1. Planning – To note applications determined by Herefordshire Council. None received.


  1. Finance
    • To note bank balances.
    • To consider the invoices received and payments in line with budget.
      • Clerk’s salary (April 2022) in accordance with his employment contract.
      • PAYE (April 2022) – £114.40
      • Clerk’s Travel Costs – £12.60
      • Autela Payroll Services (Invoice 8267) – £42.00 (ex VAT)
      • DC Gardening Services (Invoice SI-1230) – £110.00 (ex VAT)
      • Zoom Subscription – £29.98 (ex VAT)[1]
      • Repayment of outstanding Groundworks (NDP) grant – £478.18
    • Financial Monitoring 2021/22
    • To consider the renewal of insurance for 2022/23.


  1. Lengthsman
    • To receive an update on any work required.
    • To consider review the drainage priorities following confirmation of the (£4339) grant from Herefordshire Council.
    • To approve the contract for the lengthsman.


  1. Copywell – To consider current issues connected with Copywell.


  1. Footpaths – To receive the Footpaths Officer’s report and consider any action required.


  1. Highway Issues – To consider road defects or other issues.


  1. Tree Preservation Order – To consider the case presented for a Tree Preservation Order in the parish.


  1. Waste Bin – To receive an update on developments since the last meeting.


  1. Clerk Correspondence


  1. To note the date of the next meeting (20th July 2022) and raise matters for discussion.

[1] Cost of subscription shared with three other Parish Councils