Minutes – 25 July 2012

Orcop Parish Council

MINUTES OF THE ROUTINE MEETING OF

ORCOP PARISH COUNCIL

25 JULY 2012

PRESENT: Cllrs D Sayce, B Thomas, K Jones and B Davies.

1. APOLOGIES were received from Cllr I Garlick and R Watkins.

2. DECLARATIONS OF INTEREST – None

3. REPORT FROM THE LOCAL POLICING TEAM – Apologies were received from the Local Policing Team.

4. REPORT FROM WARD COUNCILLOR FOR THE PONTRALIS WARD, CLLR RUSSELL HAMILTON – Apologies were received from Ward Councillor Russell Hamilton.

5. MINUTES OF THE PREVIOUS MEETING – The minutes were proposed as a true and accurate account of the last meeting by Cllr K Jones and seconded by Cllr Thomas and unanimously agreed.

RESOLVED: The minutes of the meeting held on the 23 May 2012 agreed as a true and accurate account of the meeting and were duly initialled, signed and dated by the Chairman, Cllr D Sayce.

6. PLANNING REPORTS

To consider any planning reports received and comments returned by the Parish Council.

Cllrs raised the issue that they are aware that the canoe centre is contravening its existing planning permission in relation the caravans it has on its site.

7. FINANCE

a) D C GARDENING SERVICES (Lengthsman) – Invoices 83 and 122 for work carried out in May and June – £120.00 and £180.00 Total cost £300.00. – Payment Agreed.

Cllr Thomas requested that Mr Campbell be asked to use him as the point of Parish Council contact when servicing the parish as Cllr Jones is very rarely available any more due to the nature of his work. This was unanimously agreed and the clerk was asked to inform Mr Campbell to call at Wormlow Garage on his way up to service the parish and see Cllr Thomas in future.

b) CARTRIDGE WORLD Invoice for payment £18.95 – Payment Agreed

c) UPPER BRIDGE ENTERPRISES Annual Fee £139.20 – Payment Agreed

The Clerk requested the permission of the Parish Council to investigate the provision of a new website which would also include the administration of the site on a regular basis to keep the site up to date. The Clerk explained that having attended a conference recently, she had come across a website which had been very nicely constructed for the sum of £500, with and annual maintenance fee of £250. What the maintenance fee includes would need to be investigated. If it includes administration of the site, then this would prove to be a great asset and very good value for money compared to what the Parish Council are presently paying annually at present.

It was proposed by Cllr Davies, seconded by Cllr Thomas and unanimously agreed that the Clerk should investigate the provision of a new and more administration friendly website and possible costs involved to produce the site and to send it live.

8. NEW CODE OF CONDUCT

The Clerk informed Members that the new County Code (Code of Conduct specific to the County of Herefordshire) was adopted, with no amendments, by Herefordshire Council on 21 July 2012.

The County Code, although not having been adopted at the time by Herefordshire Council, had been circulated by the Clerk with the agenda for all Members to read and consider. Also included with that circulation for consideration was the NALC Code of Conduct.

Cllr Jones proposed that Orcop Parish Council and its Members adopt the County Code. This was seconded by Cllr Thomas and unanimously agreed.

RESOLVED: Orcop Parish Council and its Members adopt the County Code of Conduct.

9. CONSULTATION ON APPOINTMENT OF EXTERNAL AUDITOR

Members noted the information enclosed.

10. CORRESPONDENCE – As circulated and including:

a) Boundary Commission – New Ward Boundaries, proposed changes. –Noted

b) Budget Policy Review – Herefordshire Council. – Noted

11. DATE OF NEXT MEETING.

WEDNESDAY 26 SEPTEMBER 2012 – Noted

WEDNESDAY 21 NOVEMBER 2012 – Noted

There being no further business the Chairman called the meeting to a close at 8.10 pm.