Minutes – 23 May 2012

Orcop Parish Council

MINUTES OF THE ANNUAL MEETING OF ORCOP PARISH COUNCIL

23 May 2012

PRESENT: Cllrs Sayce, Thomas, Jones, Garlic, Watkins and Davies.

1. ELECTION OF CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.

Cllr Garlic nominated Cllr Sayce, seconded by Cllr Jones and unanimously agreed.

2. APOLOGIES – None

3. DECLARATIONS OF INTEREST – None

4. ELECTION OF VICE CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE

Cllr Watkins nominated Cllr Thomas, seconded by Cllr Jones and unanimously agreed.

5. REPORT FROM THE LOCAL POLICING TEAM Unable to attend. Report as circulated.

6. REPORT FROM DISTRICT COUNCILLOR FOR THE PONTRALIS WARD, CLLR RUSSELL HAMILTON Reports as circulated.

7. MINUTES OF THE PREVIOUS MEETING

Unanimously agreed as a true and accurate account of the meeting and the minutes were initialled, signed and dated by the Chairman.

8. PLANNING REPORTS

a) S120898/F Burhope Farm, Orcop. 28 Additional pitches with hard standing and access drive. The Parish Council returned the comments that it is unable to support the application for the 28 hard standings because of the visual impact on the countryside. The extra traffic it will cause on a ‘C’ class road. The exsisting 12 sites would be adequate if the clients did not use them as storage 12 months around.

b) S120980/U The Bungalow, Garway Hill. Certificate of Lawfulness for existing use in breach of agricultural tie.

The Parish Council returned the comments that it is unable to support the lifting of the agricultural tie due to lack of affordable housing in the countryside.

9. FINANCE

a) TO CONSIDER AND APPROVE THE YEAR END ACCOUNTS FOR 2011/12

Members considered the accounts as laid out and it was proposed and unanimously agreed to approve the accounts.

b) TO APPROVE THE ANNUAL RETURN FOR THE YEAR END 31 MARCH 2012

Members considered the annual return as laid out and answered the 8 questions as required in the annual return and it was proposed and unanimously agreed to approve the annual return for submission to the external auditor.

c) INSURANCE RENEWAL £507.49 for 2012-2013. Increase of £5.31 to the previous financial year. (In 2011/2012 it was £502.18 with an increase of £40.36 to previous year 2010/2011) – Payment unanimously agreed.

d) PWLB Direct Debit payment of £634.70 taken on 30 April 2012. – Noted

e) HALC ANNUAL SUBSCRIPTION Invoice for Annual Subscriptions for 2012/2013 £185.28 = Single fixed affiliation fee of £120.00 (increase of £20) NALC fee per elector 5.42p (increase of 0.23p per elector) HALC fee per elector 13.5p (increase of 0.8p per elector) Payment unanimously agreed.

f) D C GARDENING SERVICES (Lengthsman) – Invoices for work carried out on the 6th & 18th April 2012 – mowing and strimming – £120.00. – Payment unanimously agreed.

g) PETTY CASH Request for £50 – Payment unanimously agreed.

10. IMPROVEMENT OF THE AREA AROUND THE BUS STOP AND SPRING, ORCOP HILL.

Following a site visit of the Parish Council to consider improvements to the area and on clarification of the ownership/responsibility of the land, to consider and approve what actions to be taken.

The Parish Clerk advised members that she had contacted Herefordshire Council and it had been confirmed that the area of land is identified on their records as ‘village green’.

Member confirmed that following a site visit their plans are to cut back all the overgrowth and tidy up the area in the autumn once nesting birds and the harvesting is over. The plan is also to extend the pipe from the bio-disk into the drain to tidy up the wall and surrounding area which it spoils on to in its present state. Cllr Jones advised members he could supply the pipe and collars enable members to carry this out. Once the area is tidied up, members plan to consider replacing the railings and with what type of railing and a planting scheme to improve the look of the area.

11. THE GARWAY BUS: BEAUTIFUL BUS STOPS COMPETITION

To consider improving the look of the area around the bus stop in relation to the completion.

Due to nesting birds etc work to improve the look of this area in relation to the completion would not be possible. But the work to improve this area will be carried out in the autumn as planned.

12. CORRESPONDENCE – As circulated.

a) Herefordshire Diamond Day www.herefordshirediamondday.co.uk

b) Borders Broadband bordersbroadband

c) Neighbourhood Planning Training Eventswww.herefordshire.gov.uk/neighbourhoodplanning

All the above were noted.

13. DATE OF NEXT MEETING. WEDNESDAY 25 JULY 2012

WEDNESDAY 26 SEPTEMBER 2012

WEDNESDAY 21 NOVEMBER 2012

All the above were noted.

There being no further business the Chairman called the meeting to a close at 8.05 pm.

Signed…………………………………………………………………………………….

Dated……………………………………………………………………………………..

ORCOP ANNUAL PARISH MEETING

WEDNESDAY 25 MAY 2012

MINUTES

PRESENT Cllr D Sayce, Chairman, K Jones, I Garlic, R Watkins, B Davies

APOLOGIES B Thomas

MINUTES OF THE LAST MEETING Agreed

MATTERS ARISING None

ANY OTHER BUSINESS None

There being no further business the Chairman called the meeting to a close at 7.10pm